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In compliance with the principles of lawfulness and transparency and in order to facilitate the information established in articles 13 and 14 to the interested parties, we inform you of the characteristics of the personal data processing carried out under the responsibility of OLSEN STATE S.L.:
Processing: (I) Human Resources Management (II) Handling requests received through the website (III) Billing, accounting, and tax management. (V) Customer management. (VI) Handling the exercise of rights (VII) Notification of security breaches when applicable.
Purpose: (I) Personnel selection, training, preparation, and sending of payrolls and other documents necessary for the employment relationship (II) Handling requests received through the website (III) Preparing invoices for clients, preparing official accounting, and calculating, filing, and settling taxes, preparing commercial documents such as balance sheets and reports. (IV) Administrative management of collections and payments and relationships with suppliers. (V) Providing real estate agency services, property management, and community management. (VI) Handling requests for the exercise of rights related to personal data. (VII) Notifying interested parties and the Control Authority of security breaches that may affect the rights and freedoms of the interested parties.
Legal Basis: (I) Execution of contractual and pre-contractual measures. (II) and (IV) Legitimate interest (III) Law 58/2003, of December 17, General Tax Law. (V) Application of contractual and pre-contractual measures. (VI) and (VII) Regulation (EU) 2016/679 of the European Parliament and of the Council, of April 27, 2016, on the protection of natural persons with regard to the processing of personal data.
Retention Period: (I) Duration of the employment contract and the necessary period to address the responsibilities arising from the provision of work. (II) Validity period of the proposal. (III) and (IV) Six years for commercial purposes, and the necessary period to address the obligations arising from tax payments. (V) During the duration of the service provision and the necessary period to address the responsibilities arising from it. (VI) and (VII) The necessary period to fulfill said purpose, as well as during the duration of the responsibilities that may arise from them.
Recipients: (VI) and (VII) Spanish Data Protection Agency.
Exercise of Rights: You can exercise your right of access, rectification, deletion, limitation, and opposition to processing, under the terms and conditions established in the regulations on personal data protection. Regulation (EU) 2016/679 of the European Parliament and of the Council, of April 27, 2016, on the protection of natural persons with regard to the processing of personal data, by sending a request by email to jon@jonwolsen.com or sending a written request to: Calle Azores, 2, Playa Blanca CP 35580, Las Palmas indicating in any case the Reference: “Data Protection” along with some document that proves your identity such as a photocopy of your ID, as well as to file a complaint with the Spanish Data Protection Agency.
Who is responsible for processing your data?
The owner of the company and this website is OLSEN STATE S.L., so any personal data you communicate through this website and the data collection forms that are carried out personally will be processed under the responsibility of OLSEN STATE S.L.
What personal data do we collect? (how do we obtain them?)
We will request the minimum data necessary to carry out the purposes indicated in the previous section, usually name and surname, address, and contact details.
How do we use the personal data we handle under our responsibility?
We use your data for the following purposes:
(I) Management of the company's Human Resources.
(II) Handling requests received through the website.
(III) Billing, accounting, and tax management.
(IV) Administrative management of collections and payments and relationships with suppliers.
(V) Customer management.
(VI) Exercise of rights.
(VII) Notification of Security Breach.
And the use we make of them is exclusively what is necessary for each of the purposes, for example, for human resources management, we send data to our labor consultancy to prepare employment contracts and payrolls, also to the bank for salary payments and to the State Tax Administration Agency to report the annual withholdings we make on salaries, to the Mutual Insurance Company and the Occupational Risk Prevention Company, but unless required or to receive a necessary service for the development of our activity, we do not communicate or process data for additional purposes.
For how long?
When data processing is imposed by a regulation, this regulation usually includes the period during which the data must be processed or stored. For example, the Commercial Code establishes the obligation to keep data for accounting and commercial purposes for six years, but there are certain cases, such as the application of certain deductions, that require keeping economic justifications for a longer period, sometimes up to fifteen years.
Disclosure to third parties
As in the previous cases, the data we disclose to third parties is always limited to the minimum necessary. What security measures do we apply to personal data? OLSEN STATE S.L. has appropriate policies and technical and organizational measures to safeguard and protect your personal data against illegal or unauthorized access, accidental loss or destruction, damage, illegal or unauthorized use, and disclosure. We will also take all reasonable precautions to ensure that our staff and employees who have access to your personal data have received appropriate training.
What are your rights as an interested party?
You have the right to request the deletion of your data when, among other reasons, the data is no longer necessary for the purposes for which it was collected. You have the right to obtain confirmation as to whether OLSEN STATE S.L. is processing your personal data. You have the right to access your personal data and obtain a copy of it, as well as to request the rectification of inaccurate data or, where appropriate, request its deletion when, among other reasons, the data is no longer necessary for the purposes for which it was collected. In certain circumstances, you may request that we limit the processing of your data, in which case we will only keep it for the exercise or defense of claims. In certain circumstances and for reasons related to your particular situation, you may object to the processing of your data. OLSEN STATE S.L. will stop processing the data, except for compelling legitimate reasons, or the exercise or defense of possible claims. You can also exercise your right to data portability, as well as revoke the consents you have provided. You can exercise these rights by sending a request by email to jon@jonwolsen.com or sending a written request to: Calle Azores, 2, Playa Blanca CP 35580, Las Palmas attaching a copy of your ID or another document that proves your identity, and clearly indicating the right you wish to exercise. Finally, we inform you that you can file a complaint with the Spanish Data Protection Agency, especially when you have not obtained satisfaction in the exercise of your rights.